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Clerk's Office

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All Passport Services
at this location will be temporarily suspended
because of unforeseeable circumstances

Please visit the official Department of State website at travel.state.gov to find additional Passport Acceptance Facilities in the area or contact the National Passport Information Center at 877-487-2778 (toll-free).



Operating under the "Stay Home, Stay Safe" Executive Order, effective midnight March 24, the Charter Township of Shelby closed Township Hall and all associated buildings until April 13. Residents may still call any township department to leave a voicemail message. Appropriate personnel will return calls as soon as possible. Residents can also email township staff at info@shelbytwp.org for general questions.

Visit shelbytwp.org/local_government for a department directory. Information is also regularly updated at shelbytwp.org/covid-19.

Letter from Township Supervisor Rick Stathakis regarding "Stay Home, Stay Safe" order

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The Shelby Township Clerk is the official keeper of the township records. The Clerk's Office prepares the Board of Trustees' agendas and records the minutes. The Clerk's Office administers all Federal, State and Local elections and keeps all voter registrations. 

The office is the liaison for the Historical, Beautification, Sidewalk and Solid Waste and Recycling Committees, the Fire and Police Pension and Retirement Board, and most other committees and commissions as well as the Building Authority.

The Clerk's Office offers notary service and is a passport acceptance agency. Passport applications are accepted Monday - Friday from 8:30 a.m. to 3:30 p.m. 

Township Clerk Stanley Grot
Deputy Clerk Craig Cowper



Duties of the Clerk's Office
In addition to those items required by law, the Clerk's office in Shelby Township prepares the agendas for the meeting, handles the ordering of all office supplies, schedules meetings and provides a secretary to all committees and commissions, oversees the purchase and maintenance of all business machines in the municipal offices, acts as the main switchboard (and has responsibility for the phone and answering system), accepts passport applications, and putting the agenda online with streaming video.

The position of Clerk in Shelby Township is an elected one. Some of the duties and responsibilities of the Clerk are defined by state statute, and include:

Maintaining custody of all township records 

Maintaining general township ledger

Preparing warrants for township checks

Recording and maintaining township meeting minutes

Keeping the township book of oaths

Responsible for special meeting notices

Publishing board meeting minutes

Keeping voter registration file

Conducting elections

Keeping township ordinance book

Preparing financial statements

Delivering tax certificates to the supervisor & county clerk

Must appoint a deputy

Must post a bond

 


Committees and commissions
Contact the Clerk's Office at 586-731-5102 for specific committee meeting information. Below is the link to an Application for Committees and Commissions:
Application for Committees and Commissions
 


Board of Trustees meetings, agendas and minutes 
The Board of Trustees meet regularly on the first and thrid Tuesday of every month, beginning at 7 p.m. Notice of special meetings and work sessions will be posted on the website. 
Agendas are final usually the Thursday before the meetings. A copy of the agenda can be seen on this website. You can keep track of all the happenings at the Board meetings by reading the minutes of the Board meetings here on the website.
Watch Board of Trustees meetings online View Board of Trustees' meeting agendas


Passport Services
All Passport Services at this location are temporarily suspended. Please visit the official Department of State website at travel.state.gov to find additional Passport Acceptance Facilities in the area or contact the National Passport Information Center toll-free at 877-487-2778.


The Shelby Township Clerk's Office is a certified Passport Acceptance Facility for the U.S. Department of State / Bureau of Consular Affairs.

DAYS AND HOURS OF OPERATION

Monday through Friday from 8:30 a.m. to 3:30 p.m. No appointments are necessary.
For most elections, passport processing is suspended prior to an election and resumes the following a week after an election takes place. Updates will be posted at the top of this web page.


PASSPORT RENEWALS BY MAIL (Form DS-82)

No Facility Execution Processing Fee required.
Renewal by mail is available if a passport is expired or will expire soon; was valid for 10 years, and issued less than 15 years ago. Additional eligibility criteria must also be met, see Renew a Passport by Mail.


PROCESSING TIME

For current processing times for regular and expedite service, see Processing Time.


The following items are needed when applying for a passport in person at the Clerk’s Office:

APPLICANT(S)

The applicant must be present at the time of application at the Clerk’s Office.
For parental permission for minors, see Children Under 16 and Applicants Age 16 and 17.


APPLICATION (Form DS-11)

A completed passport application form, see Passport Forms.
The application must be signed in person at the Clerk’s Office and must be completed in black ink with no correction tape or liquid used anywhere on the application.


PROOF OF U.S. CITIZENSHIP AND PHOTO IDENTITY

For a complete list of items needed to prove U.S. citizenship for the applicant, see Citizenship Evidence.
For photo identity requirements for the applicant and/or parents, see Identification.

Most recent passport book and/or passport card if available.

Photo taken within the last six months. The Clerk’s Office offers photo service for a fee of $10. Photographs obtained through other means must meet the U.S. Department of State’s requirements. For a list of photo requirements, see Photos.

       
FEES (Regular and Expedite Service)

For a complete list of regular and expedite fees, see Passport Fees.
Application fees can be paid by personal check, certified check or money order payable to "U.S. Department of State." Cash and starter checks are not accepted.
Facility Execution Processing and photo fees can be paid by personal check, certified check, or money order payable to Shelby Township. Additional forms of payment accepted for the Facility Execution Processing and photo fees are cash, debit or credit card. A transaction fee will be charged for debit or credit card payments.
DISCLAIMER: The above list does not necessarily include all the criteria required to apply For a U.S. passport for certain unique conditions. For more additional information, see How to apply for a passport. If you still have questions, please contact the clerk’s office at 586-731-5102.

 

 


Election  Information
The Clerk is responsible for conducting all federal, state, and local elections. Some frequently asked questions are here for your review. As always, if you have additional questions, don't hesitate to contact our office.
Michigan Voter Information Center   Voter record for purchase form

How do I register to vote?
Voter registration is now automatic during driver’s license or state ID transactions at Michigan Secretary of State branch offices.You may also register to vote by mail or in person at the local Clerk's Office, the County Clerk’s Office, military recruitment offices or specified agencies for clients receiving services. It is important to note that the address on your voter registration must match the address on your MI driver’s license or state ID; a change in one will be automatically reflected on the other. Please contact the Clerk's Office for more information.
If you have a Michigan ID or Driver License you can now register online now by clicking here.  

Where do I vote? 
There are 30 precincts in Shelby Township, each with an assigned polling location. Newly registered voters and voters who move into the township are sent a voter ID card with polling location and district information. This information is also available on the Michigan Voter Information Center website at the link above.

You are not required to show your voter ID card to vote, just present photo ID. Acceptable forms of ID include a driver’s license, state ID, school ID or tribal ID. Voters who are not in possession of their ID while in the polls may sign an affidavit.

You must have lived at your registered address for the 30 days preceding an election in order to vote. If you move during the 30 days preceding an election you may be eligible to vote one last time in your prior polling location. We can help determine where you should vote.

The polls are open on Election Day from 7 a.m.-8 p.m.

All polling locations are handicap accessible and equipped with voter assist terminals. These terminals are available to any person and provide voters with ballot language using audio output, large print or high contrast readouts. Selections can be made via touch screen, key pad, or sip-puff technology. Ballots indicating the voter’s selections are printed by the terminal to be inserted into the precinct tabulator by the voter.
Precinct Map

Shelby Township Precinct Locations
 Precinct  Voting Location  Address  Location within Building
 1 and 14  Crissman Elementary  53550 Wolf Dr  Gym/Stage
 2 and 4  Wiley Elementary  47240 Shelby Rd  Gym/Rm 26
 3 and 9  Burgetss-Shadbush Nature Center  4101 River Bends Dr  Theater Room/Main Room
 5 and 30  Shelby Jr. High  51700 Van Dyke  Café/Rm in front of 154
 6 and 21  West Utica Elementary  5415 West Utica Rd  Gym/Stage
 7 and 22  Morgan Elementary  53800 Mound Rd  Gym/Stage
 8 and 17  Eisenhower High  6500 25 Mile Rd  PAC Lobby
 10  Utica High  47255 Shelby Rd  N. Aux. Gym/lounge
 11  Fire Station #1  6345 23 Mile Rd  Apparatus Bay
 12  Monfort Elementary  6700 Montgomery  Gym/Stage
 13 and 15  Switzer Elementary  53200 Shelby Rd  Gym/Stage
 16 and 18  Malow Jr. High  6400 25 Mile Rd  Cafeteria/Rm 211
 19  Roberts Elementary  2400 Belle View  Gym/Stage
 20 and 26  Shepherd's Gate Church  12400 23 Mile Rd  Gym
 23 and 24  St. John Vianney Church  54045 Schoenherr  Parish Hall
 25 and 28  St. Therese of Lisieux  48115 Schoenherr  Social Hall
 27  Shelby Manor  13960 Lakeside Blvd N  Meeting Room
 29  Lakeside Assembly of God  46155 Schoenherr  Chapel

Absent Voter Information
In 2018 Michigan voters approved Proposal 3, making some changes to election law. One of those changes is that voters can now request an absentee ballot without stating a reason. Requests must be made in writing; an application for an absentee ballot can be submitted using this generic or by contacting the Clerk’s Office to be mailed a voter specific application. The Clerk’s Office maintains a list of voters who would like to be mailed an application each time they are eligible to vote. Let us know if you would like to be added to our mailing list.

Michigan law requires voters to sign an application each time they wish to be issued a ballot. This can raise questions for voters on our “permanent absentee” list. Being on our mailing list means we will automatically send a convenient application for you to sign and return if you wish to be issued an absentee ballot.

Ballots are mailed promptly to your registered address in response to a completed application. If you are temporarily away, you may request that your ballot be mailed to an address outside our jurisdiction. Voters in medical or long-term care facilities in or out of our jurisdiction may have election mail sent to them there. Election mail is not forwarded.

The last day the Clerk's Office is permitted to mail an absentee ballot for ANY election is the Friday prior to Election Day at 5:00 p.m.  Following that deadline, voters must request their own ballots only, in person at the Clerk’s Office. The office is open the Saturday before Election Day from 9:00 a.m. until 5:00 p.m. You may also request your ballot in person on the Monday prior to Election Day until 4:00 p.m. Ballots issued on Monday before Election Day must be voted in the office and returned that day.

Active members of the armed services, their spouses and dependents, citizens residing outside the United States and voters affected by emergencies that occur after the absentee voter deadline should contact the Clerk’s Office for assistance.
Absentee voter application


Mail completed applications to:
Stanley Grot, Township Clerk
52700 Van Dyke Ave.
Shelby Township, MI 48316

Deposit your application in any of three convenient drop boxes.
Drive-up drop box located on the Municipal Grounds at the 24 Mile exit Walk-up dropbox on the left side of the north doors of the municipal building
Walk-up dropbox on the right side of the Clerk’s Office counter  

Fax applications to 586-726-7227

Election Worker Information
Those interested in being involded in the electoral preocess can serve as an election worker. Candidates must be U.S. citizen and registered to vote.Senior citizens and high s chool or college students are encouraged to apply. Election workers will be compensated for their time working on Election Day.
Election Worker Application




Clerk's Office
Township Hall - Upper Level
52700 Van Dyke Ave.
Shelby Township, MI 48316-3572
Phone: 586-731-5102
Email: sgrot@shelbytwp.org - ccowper@shelbytwp.org
Hours of Operation: 8:30 AM to 5:00 PM (Monday through Friday)