Duties of the Clerk's Office

In addition to those items required by law, the Clerk's office in Shelby Township prepares the agendas for the meeting, handles the ordering of all office supplies, schedules meetings and provides a secretary to all committees and commissions, oversees the purchase and maintenance of all business machines in the municipal offices, acts as the main switchboard (and has responsibility for the phone and answering system), accepts passport applications, and putting the agenda online with streaming video.

The position of Clerk in Shelby Township is an elected one. Some of the duties and responsibilities of the Clerk are defined by state statute, and include:

Maintaining custody of all township records
Maintaining general township ledger
Preparing warrants for township checks
Recording and maintaining township meeting minutes
Keeping the township book of oaths
Responsible for special meeting notices
Publishing board meeting minutes
Keeping voter registration file
Conducting elections
Keeping township ordinance book
Preparing financial statements
Delivering tax certificates to the supervisor & county clerk
Must appoint a deputy
Must post a bond