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Home » Clerk » About the Township Clerk

Duties of the Clerk's Office


In addition to those items required by law, the Clerk's office in Shelby Township prepares the agendas for the meeting, handles the ordering of all office supplies, schedules meetings and provides a secretary to all committees and commissions, oversees the purchase and maintenance of all business machines in the municipal offices, acts as the main switchboard (and has responsibility for the phone and answering system), accepts passport applications, and putting the agenda online with streaming video.

The position of Clerk in Shelby Township is an elected one. Some of the duties and responsibilities of the Clerk are defined by state statute, and include:
 
  • Maintaining custody of all township records 
  • Maintaining general township ledger
  • Preparing warrants for township checks
  • Recording and maintaining township meeting minutes
  • Keeping the township book of oaths
  • Responsible for special meeting notices
  • Publishing board meeting minutes
  • Keeping voter registration file
  • Conducting elections
  • Keeping township ordinance book
  • Preparing financial statements
  • Delivering tax certificates to the supervisor & county clerk
  • Must appoint a deputy
  • Must post a bond

Committees and Commissions
Contact the Clerk's Office at 586-731-5102 for specific committee meeting information. Below is the link to an Application for Committees and Commissions:


Board of Trustees Meetings
The Board of Trustees meet regularly on the 1st and 3rd Tuesday of every month, beginning at 7:00 p.m. Notice of special meetings and work sessions will be posted on the website. 

Board of Trustees Agendas, Minutes
The agenda is final usually the Wednesday before the meetings. A copy of the agenda can be seen on the cable channels and on this website. You can keep track of all the happenings at the Board meetings by reading the minutes of the Board meetings here on the website.

Stanley Grot                                              Brian Fairbrother
Township Clerk                                          Deputy Township Clerk